Delivering a Fully Compliant BOQ at Pace to Support a Confident Tender Submission

We were engaged by a main contractor to support their tender for a development of thirty industrial units for Newark and Sherwood District Council, including all associated infrastructure and external works.

As our client was not part of a wider framework, they required a consistent and reliable method for the supply chain to price the works. We were appointed to develop a full Bill of Quantities in the industry standard SMM7 format, aligned with the client’s Cost Summary Analysis, and issued in CITE format through Vector to support smooth and accurate estimating.

Our Approach

Working to tight deadlines, we reviewed the available information to establish the key work packages, identify priorities, and highlight any gaps. Each of the thirty units initially required individual measurement. This was later streamlined when repeating layouts across eight blocks were confirmed, allowing us to rationalise the process without compromising accuracy.

We developed a standardised BOQ template, applied consistently across the blocks. This reduced duplication, improved clarity, and allowed our team to measure multiple blocks in parallel. Close coordination with the main contractor meant that priority packages could be issued early, giving the supply chain more time to review information and supporting an efficient tender period.

The Outcome

Following three weeks of production, plus one week to incorporate an addendum, we delivered a complete SMM7-compliant BOQ in both Excel and CITE formats. Assumptions were recorded in a clear and transparent schedule where design information was incomplete, helping our client manage risk and maintain open communication with their own client team.

The final deliverable provided a structured, consistent, and dependable pricing tool that supported a well organised tender process and strengthened our client’s position throughout.